How to Create a Wedding Planning Timeline

If you are about to embark on the whirlwind adventure of wedding planning, you will want to have a game plan before diving into the world of wedding outfits, floral arrangements, and cake tastings. That’s where a wedding planning timeline comes to the rescue. A wedding planning timeline acts as your trusty guide to a stress-free journey towards your big day. 

There are a lot of different aspects to consider when you are creating a timeline for wedding planning, including setting a date, devising a system to keep everything organized, and making a master to-do checklist. With all that in mind, we think it will be helpful to outline all the key aspects to consider while taking on this project. 

While it may seem overwhelming at first, having wedding planning will ultimately help you be prepared and ready for every wedding planning milestone you will take on during this journey. So, let’s get started on creating your ultimate wedding planning timeline!

  1. Start Early: Love waits for no one, and neither does wedding planning. Give yourselves plenty of time to plan and execute everything. 12-18 months before your chosen wedding date is usually ideal. This extra time will ensure you secure the best venues and vendors while keeping your sanity intact.
  2. Set a Date: Setting a date is an integral beginning for the wedding planning process. Once you have a date in mind, you can start outlining other aspects of your timeline. We recommend having a backup date handy before you officially book your venue in case of any surprises. Flexibility can go a long way when you are starting to plan your big day!
  3. Create a Wedding Binder or Digital Folder: Staying organized is very important when you are planning a wedding and creating your timeline. Keep all your wedding-related documents, contracts, and ideas neatly organized in one place, whether it’s a physical binder or a digital folder.
  4. Establish a Budget: Establishing a budget for wedding planning is a critical early step in ensuring a financially stress-free journey to your dream day. Make sure to factor in not only the wedding day expenses but also any pre- or post-wedding costs like the honeymoon. Allocate your budget to different wedding categories, such as venue, catering, attire, and decor, to ensure you have a clear roadmap for spending and can prioritize what matters most to you both.
  5. Draft a Guest List: Start building your guest list to get a rough estimate of how many people will be celebrating with you. This will help determine your venue size and catering choices.


  1. Choose a Venue: Once you’ve got a date and an idea of your guest count, secure your wedding venue. Popular spots tend to get booked quickly, so don’t delay!
  2. Hire a Wedding Planner (Optional): If you’re juggling a busy schedule or want an expert by your side, consider hiring a wedding planner to help you navigate the wedding planning maze.
  3. Select Key Vendors: Research and book crucial vendors like photographers, caterers, and florists. The early bird gets the beautiful bouquet!
  4. Establish a Timeline Checklist: Break down your wedding to-dos into manageable monthly, weekly, and even daily tasks. Trust us; this will be a lifesaver.
  5. Send Save-the-Dates: Give your guests a heads-up about your big day by sending out save-the-date cards six to eight months before the wedding, especially if it’s a destination celebration.

  1. Wedding Outfit Shopping: Start the hunt for your dream outfit well in advance, allowing time for alterations and accessorizing.
  2. Plan the Ceremony and Reception: Dive into the details of your ceremony, reception, and any additional events like a rehearsal dinner.
  3. Create a Wedding Website: Share all the essential wedding information, including RSVP details and registry info, on a wedding website for easy access by your guests.
  4. Order Invitations: Order and send out those beautiful wedding invitations around 2-3 months before the big day.
  5. Finalize Details: Confirm all vendor bookings and details, from menus to seating arrangements, as the countdown to your wedding begins.

  1. Plan the Honeymoon: If you’re jetting off on a honeymoon right after the wedding, start making travel arrangements and packing your bags.
  2. Final Outfit Fitting: Ensure your wedding outfit fits like a glove by having a final fitting.
  3. Organize Rehearsal: Run through the wedding ceremony with your wedding party and officiant to ensure everyone knows their role.
  4. Confirm Final Details: In the week leading up to the wedding, double-check all details with vendors one last time.
  5. Relax and Enjoy: On your wedding day, trust your planning, delegate tasks to a wedding coordinator or trusty friend, and soak in every magical moment with your partner.


By HitchSwitch

About US

HitchSwitch was born of an entrepreneurial spirit and the desire to make life easier. HitchSwitch founder Jake Wolff was in his first year at Fordham Law School, where he toyed with the idea of starting a business and hoped to experience his “Eureka!” moment.
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2001 Route 46
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Parsippany, NJ 07054
(844) 639-6263