Questions to Ask if You Are Considering Hiring a Wedding Planner

Hiring a wedding planner can be one of the best decisions you make during your engagement, but it’s not always easy to know where to begin! With so many details to manage, personalities to mesh with, and budget considerations to weigh, how do you know who’s the right fit for your big day?

We’ve put together a guide with everything couples should know before signing a contract, plus helpful sample questions to guide the conversation. Whether you’re planning an intimate backyard celebration or a grand ballroom affair, asking the right questions before hiring a planner can help ensure a smooth and enjoyable planning experience. 

Understanding the Types of Wedding Planners

Before diving into questions, it helps to understand the different types of wedding planning services. Not all planners offer the same scope of support, and choosing the right level of service depends on your needs, budget, and how hands-on you want to be.

• Full-Service Wedding Planners: These planners manage the entire event from start to finish. They help with everything from selecting vendors and managing the budget to creating timelines and coordinating the day itself. This is a great option for busy couples or those planning large, detailed weddings.
• Partial Wedding Planners: Ideal for couples who have already started planning and need support with specific elements. A partial planner might step in a few months before the big day to help wrap up details or provide vendor recommendations.
• Day-Of or Month-Of Coordinators: These planners ensure everything goes smoothly on the wedding day itself. They’ll manage the timeline, confirm vendor arrivals, and keep the event running so couples can enjoy the celebration stress-free. 

Note: these services are typically booked months in advance, even if the bulk of the work happens closer to the wedding.

• Virtual Planners or Consultants: A newer option, virtual planners provide expert guidance remotely. They’re helpful for couples who want professional advice but are comfortable handling logistics themselves.

Understanding what type of support you’re looking for will shape the kinds of questions you’ll want to ask.

When to Hire a Wedding Planner

The sooner, the better—especially if you’re considering a full-service planner or if your wedding date is during a busy season. Many in-demand planners book up 12 to 18 months in advance. Even day-of coordinators often fill their calendars early, so don’t wait until the last minute to start the conversation.

Hiring early also gives your planner more time to get to know your vision, help with major decisions like selecting a venue, and troubleshoot any unexpected challenges.

Key Questions to Ask Potential Wedding Planners

Now that you know what kind of planner you need, it’s time to start the interview process. Here are important categories to cover, along with sample questions that can help you make the best decision.

1. Experience and Style

Ask about their planning background, past weddings, and whether their style aligns with yours.

• How long have you been planning weddings professionally?
• Can you describe your planning style or approach?
• Have you worked on weddings similar in size or theme to ours?
• Do you have a portfolio or photos from recent weddings?

2. Services and Availability

It’s crucial to understand what’s included in their services and how they support clients throughout the process.

• What planning services do you offer (full-service, partial, day-of)?
• Are you available on our wedding date?
• How many other weddings will you be working on during our timeframe?
• Do you work alone or with a team?

3. Communication and Process

Smooth communication is key to a successful planning experience.

• How often will we meet or check in?
• What tools do you use to keep clients organized (planning software, spreadsheets, timelines)?
• Will we be working directly with you, or will another team member be our point of contact?

4. Vendor Relationships

Many planners have preferred vendors they trust and love working with.

• Do you have a list of preferred vendors, and are we required to use them?
• Will you help negotiate contracts or attend vendor meetings with us?
• How do you handle vendor coordination in the weeks leading up to the wedding?

5. Budget and Payment

Talking about money might feel uncomfortable, but it’s essential to be upfront about costs and expectations.

• How do you structure your pricing—flat fee, percentage of the budget, hourly?
• What is included in your fee, and what might cost extra?
• Can you help us stay on budget or suggest cost-saving strategies?
• What is your payment schedule, and do you require a deposit?

6. The Wedding Day

Understanding how the planner handles the actual wedding day can offer peace of mind.

• What does your involvement look like on the wedding day?
• How many hours are you on-site?
• Will you be the one coordinating on the day, or will someone else step in?

Red Flags to Watch Out For

While most wedding planners are passionate professionals, it’s important to trust your instincts and be aware of warning signs. Here are a few red flags to look out for:

• Vague or confusing contract terms
• Lack of enthusiasm for your wedding style or preferences
• Poor communication or delayed responses during the inquiry process
• Reluctance to provide references or examples of past work

Hiring a wedding planner can be a game-changer, turning your vision into reality while easing the stress of planning. Whether you want full support from engagement to “I do” or just someone to manage the day-of logistics, the right planner can help make your wedding everything you dreamed of—and more! 

 

Shopping for an engagement ring together is a special milestone in your relationship. It’s an exciting opportunity to find a ring that reflects your personal styles, values, and future together. Whether you’re looking for a classic diamond, a unique gemstone, or a sustainable option, there are many factors to consider before making this important purchase. With so many options available, where do you start? This guide will help you navigate the process with ease and confidence, ensuring that your ring-shopping experience is enjoyable and stress-free!

Setting a Budget Together

 

Before you start browsing rings, it’s important to establish a budget that aligns with your financial goals. Engagement rings come in a wide range of prices, and setting a budget in advance ensures you’re making a comfortable investment without unnecessary stress.

Consider these factors when determining your budget:

• Overall financial picture: Discuss how the ring fits into your broader financial plans, including wedding costs, honeymoon expenses, and future goals such as purchasing a home or starting a family.
• Flexibility: Decide whether you’re open to financing options or prefer to stick to a set amount.
• Quality over size: A smaller, high-quality gemstone might be a better investment than a larger, lower-quality one.
• Long-term value: Consider whether you want a ring with strong resale or heirloom value, which may influence your choice of materials and design.

Once you’ve determined a budget, it will help narrow down your choices and make shopping more enjoyable.

Shopping for an Engagement Ring Together

 

For many couples, shopping for an engagement ring together is an exciting and meaningful experience. It allows both partners to be involved in the decision-making process and ensures that the ring chosen is one they both love.

Here’s how to make the most of the experience:

• Plan ahead: Research jewelers in advance and schedule appointments to try on different styles in person.
• Keep an open mind: You may have a vision for the perfect ring, but trying on different styles can sometimes lead to surprising favorites!
• Communicate openly: Discuss what elements matter most to each of you—whether it’s the stone, the setting, or the overall aesthetic.
• Enjoy the process: Make a day of it! Treat yourselves to a special lunch or celebratory toast after finding the perfect ring.

If one partner prefers to be surprised, consider visiting stores together to explore styles, creating a wish list, or enlisting a trusted friend or family member to help guide the final selection.

Exploring Ring Styles and Preferences

The next step is discovering what styles resonate with both of you. Start by researching different ring designs and settings to get a sense of your shared preferences. Some couples may already have a vision in mind, while others enjoy exploring options together.

Consider these important elements:

• Stone shape and type: Diamonds are the traditional choice, but alternative gemstones like sapphires, emeralds, or moissanite offer unique and colorful options.
• Setting styles: From solitaire and halo to vintage and modern designs, the setting influences the overall look of the ring.
• Metal choices: Platinum, white gold, yellow gold, and rose gold each create a different aesthetic and impact the durability of the ring.
• Customization options: Some jewelers offer custom designs where you can select every detail to create a truly one-of-a-kind ring.

Ethical and Sustainable Choices

Many couples today are prioritizing ethical and sustainable engagement rings. Lab-grown diamonds have become a popular alternative to traditionally mined diamonds, as they offer the same brilliance and durability without the environmental and ethical concerns associated with diamond mining. Some jewelers also offer fair-trade gemstones, ensuring that the workers mining and cutting the stones are paid fairly and work under humane conditions. 

If sustainability is important to you, consider choosing a ring made from recycled metals. Many jewelers now offer bands crafted from reclaimed gold or platinum, reducing the demand for newly mined materials. Another sustainable option is selecting a vintage or antique engagement ring, which not only has historical charm but also minimizes environmental impact. By making an informed choice, you can find a ring that aligns with your values while still being beautiful and timeless!

Practical Considerations: Durability and Maintenance

An engagement ring is meant to last a lifetime, so it’s essential to consider durability and upkeep! Here are a few practical factors to keep in mind:

• Lifestyle compatibility: If you have an active lifestyle or work with your hands, consider lower-profile settings or durable gemstones like diamonds and sapphires.
• Metal durability: Platinum is highly durable and resists scratches, while gold (especially higher karats) is softer and may require more maintenance.
• Routine maintenance: Some rings may need periodic cleaning, prong tightening, or professional inspections to maintain their beauty and security.
• Insurance: Protect your investment by getting the ring insured. Many jewelers provide appraisal services to help with this process.

Choosing an engagement ring with your fiancé is a wonderful way to start your journey toward marriage with shared decision-making and excitement. By setting a budget, exploring styles, considering ethical options, and thinking about practical factors, you’ll find a ring that represents your love and future together. Whether you shop side by side or leave room for an element of surprise, with a little bit of planning, the experience will be enjoyable and meaningful!

 

 

It’s no secret that weddings can be expensive. Couples meticulously plan for big-ticket items like the venue, catering, and attire, but somehow, a few sneaky costs always manage to creep up and take them by surprise. If you’re in the throes of wedding planning, don’t let these overlooked expenses throw off your budget! We’ve put together a lighthearted yet practical guide to the wedding budget items that often get forgotten—and how to prepare for them.

Last-Minute Venue and Vendor Fees

You booked the perfect venue, and the contract was signed. Great! But did you factor in all the extras? Many venues charge additional fees for things like setup, overtime, and service fees. Some venues require extra hands to arrange tables, chairs, and décor, and that service isn’t always included in the initial price. Overtime charges can also sneak up on you if your reception runs longer than expected—because let’s face it, no one wants to leave the dance floor early.

Another common oversight is service fees and gratuities. Caterers, bartenders, and other vendors often have built-in service charges that aren’t always obvious in the contract. Make sure to read the fine print carefully and ask about any potential additional costs upfront.

Attire Alterations and Accessories

Your dream wedding dress or tailored tuxedo is ordered—check! But wait, there’s more! Many couples forget to budget for the additional expenses that come with wedding attire.

• Alterations: Wedding dresses almost always require some level of customization, which can add hundreds to the total cost.
• Shoes, jewelry, and undergarments: That perfect dress or suit might need the right accessories (hello, comfortable wedding shoes!) to complete the look.
• Second outfits: If you’re planning a separate reception look or getaway outfit, make sure to budget accordingly.

A well-planned wedding day look isn’t just about the main outfit—it’s about all the small details that tie it together.

Guest Experience Costs

Your guests are there to celebrate your love, and while they may not expect royal treatment, a few overlooked costs can add up. Will you provide a shuttle service to help guests get to and from the venue? If so, transportation should be included in your budget.

Another commonly forgotten expense is welcome bags. A little gift for out-of-town guests—snacks, water bottles, and local goodies—is a nice touch but can be costly depending on your guest count. Additionally, as RSVPs roll in, you may need to rent extra seating, tables, or even heaters for an outdoor event. These costs can quickly add up, so it’s wise to prepare in advance.

Marriage License and Officiant Fees

The wedding isn’t official without the paperwork! But many couples don’t think about the costs associated with making it legal.

• Marriage license fees: These vary by state or country, so research your local requirements.
• Officiant fees: Whether you’re hiring a professional or giving your best friend the honor, officiants sometimes have legal fees or required donations.
• Notary services: Some locations require notarized paperwork, which may come with an extra cost.

Make sure to factor these into your overall wedding budget so you’re not caught off guard.

Vendor Meals and Tips

Your wedding vendors work hard to make your day perfect, and they need to eat too! Be sure to include vendor meals in your budget. Caterers usually offer discounted meal options for vendors, but they still need to be accounted for.

Gratuities are another expense couples often forget. Some vendors expect tips on top of their standard fees—think photographers, DJs, hair and makeup artists, and transportation drivers. While tipping isn’t always mandatory, it’s a thoughtful way to show appreciation for their hard work.

Additionally, small thank-you gifts for your wedding planner, officiant, or bridal party can be a nice touch. While not required, they’re a great way to express gratitude.

Décor Setup and Breakdown

You’ve planned every floral arrangement and lighting detail, but who’s handling the setup and teardown?

Some florists charge additional labor fees for elaborate designs, and rental return costs can be another unexpected fee. If you’re renting furniture, linens, or other items, check if there are fees for late-night pickups or next-day returns.

Additionally, some venues require professional cleaning services after the event, which can be an unexpected cost. Make sure to confirm who is responsible for cleanup before the big day.

Post-Wedding Expenses

Once the wedding is over, the spending isn’t necessarily done. Sending out heartfelt thank-you cards can be pricey if you have a long guest list. If you plan to keep your gown, professional cleaning and storage can add up as well.

Your photographer’s package may not include printed albums or extra video editing—double-check what’s included so you don’t have unexpected costs later.

Budgeting Tips to Stay on Track

 

To avoid budget surprises, follow these tips:

• Create a cushion: Set aside 5–10% of your total budget for unexpected costs.
• Read contracts carefully: Review every vendor agreement to spot hidden fees.
• Prioritize must-haves: Identify which costs are essential and which are flexible.
• Use a budgeting tool: Spreadsheets or wedding planning apps can help track expenses and prevent overspending.

Planning a wedding involves countless details, and it’s easy to overlook some costs along the way. By anticipating these common budget surprises, you can ensure a stress-free (and financially sound) celebration. The key is preparation—because no one wants to be caught off guard by an unexpected invoice on their honeymoon!

 

 

Weddings are a celebration, and for many couples, alcohol plays a key role in adding to the festive atmosphere. But with so many options and considerations, figuring out what to serve, how much to offer, and how to stay within budget can be overwhelming. 

This guide will help you navigate the world of wedding alcohol, from selecting drinks to budgeting, legal concerns, and even alcohol-free options for your big day. Whether you opt for an open bar, cash bar, or somewhere in between, your guests will appreciate the thought and care you’ve put into your drink selections.

 

Types of Alcohol to Serve

Beer

Beer is a classic choice at most weddings, offering something easy and familiar for your guests. Whether you opt for simple domestic brews or explore craft beer options, consider offering a variety that includes lighter lagers and more robust IPAs. 

 

Wine

Weddings and wine go hand-in-hand, especially when it comes to toasts and dinner pairings. Most couples choose to serve at least one red and one white option. Don’t forget about rosé and sparkling wine—both are light, celebratory options that can appeal to a broad range of tastes.

 

Spirits

For couples looking to add more variety, offering spirits is a great way to allow guests to mix their own drinks or order classic cocktails. Popular spirits include vodka, rum, whiskey, gin, and tequila. 

 

Cocktails

Signature cocktails are a fun and personal way to add character to your wedding bar. Whether it’s a his-and-hers cocktail, something seasonal, or a drink that has special meaning to you as a couple, signature cocktails can stand out. 

 

Classic cocktails like Margaritas, Mojitos, or Martinis are crowd-pleasers, while customized drinks can offer something unique for guests to remember. Consider providing recipe cards or having your bartender explain the inspiration behind your chosen cocktails.

 

Mocktails

Mocktails are alcohol-free beverages that can be just as fun and flavorful as their boozy counterparts. From refreshing mint lemonade to a fruity punch, mocktails are great for non-drinkers, designated drivers, and even kids who want to feel included in the celebration. 

 

Serving Options

 

 

Open Bar

An open bar is the most popular option at weddings, where guests can order whatever they like at no cost to them. While this is a generous option, it can also be the most expensive. To keep costs down, consider limiting the selection to beer, wine, and a few simple cocktails rather than offering a full range of spirits.

 

Limited Bar

A limited bar offers more control over what drinks are available. You could choose to serve just wine and beer or feature a few signature cocktails alongside those options. This allows for a festive atmosphere without the higher cost of a fully stocked bar. It also simplifies decision-making for guests.

 

Cash Bar

In some cases, couples may opt for a cash bar, where guests pay for their own drinks. This option can be controversial since many guests may expect drinks to be complimentary. However, if you’re working with a tight budget, this could be a practical solution, especially if you offer some free drink tickets or include other perks like a welcome cocktail on the house.

 

Budget Considerations

 

 

One of the biggest challenges with wedding alcohol is figuring out how much you’ll need and what it will cost. Here are a few tips for staying on budget:

 

• Estimate Your Guests’ Drinking Habits: The general rule of thumb is to expect guests to have about 1-2 drinks per hour. For a five-hour reception with 100 guests, that’s approximately 500 drinks.
• Buy in Bulk: Many vendors offer discounts when purchasing large quantities of alcohol, and some will even take back unopened bottles.
• Consider BYOB Venues: Some venues allow couples to bring their own alcohol, which can significantly reduce costs. However, make sure you factor in any corkage fees the venue might charge.

 

Legal and Safety Aspects

 

 

It’s important to stay informed about local laws regarding alcohol at weddings. Many venues require a licensed bartender or catering service to serve alcohol, and some areas have regulations around serving times or the amount of alcohol you can provide.

• Licensing: Check with your venue to see if they already have an alcohol license or if you’ll need to apply for one. Some venues handle this for you, while others may expect you to take care of it.
• Cut-Off Times: Many locations have laws about when alcohol service must end. It’s common for bars to close an hour before the reception ends to help guests sober up before leaving.
• Hiring Professionals: Even if your venue allows you to bring your own alcohol, it’s a good idea to hire professional bartenders. They are trained to serve responsibly, manage guests who may overindulge, and ensure no one underage is served.
• Encouraging Responsible Drinking: Offer water, soda, and other non-alcoholic options throughout the event. Closing the bar an hour before the party ends or providing ride services like taxis or ride-sharing apps are ways to promote safety.

 

Alcohol-Free Options

 

 

Offering alcohol-free alternatives is an important part of making sure all your guests feel included. Here are some creative options:

• Mocktails: Fun, flavorful mocktails are a great way to include non-drinkers in the festivities. Drinks like Virgin Mojitos, sparkling lemonade, or non-alcoholic sangria are great options.
• Alcohol-Free Beer and Wine: Many brands now offer excellent alcohol-free beers and wines, so guests can still enjoy the taste of a traditional drink without the alcohol.
• Sparkling Cider for Toasts: For guests who don’t drink alcohol, provide a sparkling cider or non-alcoholic champagne option for toasts.

 

 

A wedding is one of the most memorable moments in a couple’s life, and for many, one day simply isn’t enough to celebrate such a joyous occasion. That’s where a multi-day wedding celebration comes in! Spreading the festivities over several days allows you to savor every moment with family and friends, making the experience even more special. From a welcome party to a farewell brunch, each event plays a role in crafting an unforgettable wedding experience. If you’re considering a multi-day wedding, we’ve included plenty of helpful information you need to know to plan it from start to finish!

Setting the Vision and Budget

 

Before getting into the details, take time to define your vision for the celebration. Think about how many days you want to celebrate and the atmosphere you want to create for each event. Setting a clear budget from the start will help guide your decisions, as multi-day weddings can come with additional costs for venues, catering, accommodations, and activities. Decide which aspects are most important to you—perhaps you want to splurge on a grand wedding day while keeping other events more casual to balance expenses.

Choosing the Perfect Venue(s)

The venue plays a crucial role in bringing your multi-day wedding to life. Some couples opt for a single location, such as a resort or private estate, where all events can be held in one place, making logistics easier. Others prefer a variety of locations to give guests different experiences. When selecting your venues, consider whether they can accommodate each event, whether there are convenient lodging options nearby, and whether you’ll need to coordinate catering separately. Booking early is essential, particularly for destination weddings or peak-season celebrations.

Crafting a Thoughtful Event Schedule

 

 

A well-balanced schedule ensures that guests enjoy every event without feeling overwhelmed. Start with a welcome party, which sets the tone for the festivities and gives guests a chance to get to know each other. A rehearsal dinner is a great opportunity for a more intimate gathering with close family and the wedding party. The wedding day itself is the highlight, whether it’s an elegant affair or a relaxed celebration. Finally, a farewell brunch provides a chance to wind down and say goodbye in a warm, personal setting. Throughout the weekend, balance moments of excitement with opportunities for relaxation to keep the experience enjoyable for everyone.

Ensuring a Smooth Guest Experience

With guests attending multiple events, making their experience smooth and enjoyable is key. Arranging accommodations ahead of time and reserving hotel blocks will ensure everyone has a convenient place to stay. If your events take place in different locations, providing transportation or clear travel details will help guests navigate the schedule with ease. Keeping everyone informed with a wedding website is a great way to share the full itinerary, dress codes, and any additional details they need. Small touches, like welcome bags with snacks, a weekend schedule, and personal notes, can make guests feel truly appreciated.

Coordinating Vendors and Decor

Managing vendors for a multi-day wedding requires careful organization. You may choose to work with the same caterer, photographer, and entertainment team for all events or mix things up to create different experiences. Each event can have its own unique food and drink offerings, from casual bites at a welcome party to a formal sit-down dinner on the wedding day. Hiring a photographer to capture key moments across the weekend ensures you’ll have memories from every event. Entertainment choices, whether a DJ, live band, or unique activities like dance lessons, can bring each gathering to life. When it comes to decor, keeping an overall theme while allowing each event to have its own style can make for a cohesive yet dynamic celebration.

Embracing the Unexpected

 

 

With so many moving parts, flexibility is essential. Unpredictable weather, travel delays, and last-minute adjustments can happen, but being prepared will make all the difference. Having a backup plan for outdoor events ensures that the celebration continues smoothly. Quick communication is key—using a wedding website or group messaging app can help keep guests updated on any schedule changes. A day-of coordinator can handle last-minute details so you can focus on enjoying your special moments. Keeping an emergency kit on hand with essentials like sewing supplies, pain relievers, and extra accessories can save the day in unexpected situations. Most importantly, embrace the changes with a positive attitude—no wedding goes exactly as planned, but keeping a flexible mindset will help you and your guests enjoy the celebration to the fullest.

A multi-day wedding celebration offers the opportunity to create lasting memories with your loved ones. By planning ahead, staying organized, and focusing on meaningful moments, you can craft an experience that reflects your love story beautifully! Whether it’s a cozy welcome party under the stars or a lively post-wedding brunch, each event adds another layer of magic to your wedding journey.